April 2007 SCC Meeting

Annaheim School Community Council

Regular Meeting
Monday, April 16, 2007

Present: Chairperson, Steve Patton, Vice Chairperson Darren Yungmann, Treasurer Sheri Ulrich, Principal Brian Fleischhacker, Phylis Vanderlinde, Connie Bley, Jim Junk, Bailie Patton and HZSD Representative Jim Kolbeck

Regrets: Secretary, Gerard Doepker and Karleen Crone

The Chairperson called the meeting to order at 7:04 p.m.

Sheri volunteered to take minutes.

The Chairperson read the minutes from the March meeting.

Business Arising

Financial Report
All corrections were made to the operating and ground maintenance accounts. The Principal reported $2,003 in the operating account and $2,500 in the grounds account; both accounts are at 100%.

2007-2008 School Calendar
The Principal reported that the majority of votes were for option #3 – start earlier in August and a full week off in February.

SCC Website
The website will be operational in the very near future. The SCC members, minutes, school policy, constitution etc. will all be found on the website. It was suggested that the link to the website, as well as the information that can be found, be announced in an upcoming school newsletter.

Nokomis Letter of Support
There was a good response from the parents in Annaheim. The signed letters were sent to Nokomis and they will be forwarded to the various Government departments. Nokomis thanked Annaheim School for our support.

HCI
Everyone was encouraged to attend the meeting in Humboldt regarding the future of HCI and the regional school concept. The impact of the regional school concept on the surrounding communities was discussed.

Dance Policy

The Principal reported that the school is prohibited to host any event that may involve alcohol; therefore, the Dance policy that was discussed at the March meeting has been removed from the School policy. It was confirmed that the School will not host, organize or promote teen dances or co-ed volleyball tournaments, effective immediately. The community, in conjunction with the students, are able to organize teen dances and donate the funds raised to the SRC. It was noted that the students understand and agree with this decision; they are confident the community will assist them in organizing such events.

Financial Report
As reported above, all debits in error identified at the March meeting have been corrected and both accounts are at 100%. The Principal noted that an invoice for snow removal to prevent flooding has been submitted for payment. It is hoped that the HZSD will cover this expense.

Principal’s Report
Lost one student, current enrolment is 103
It was noted that the bi-monthly newsletter will be out the end of April and again in June. The SCC Chairperson will submit a report for inclusion into the newsletter.
Jane Niekamp has resigned her 50% janitorial position. Chris Crone has given his 10% position to Michelle who is now at 50%. Brian will contact HZSD and confirm details prior to posting the half-time position.
The drama production on April 3 went very well and received positive reviews.
The school Catholic masses and sacrament preparation (during noon hours) is going well.
Badminton playoffs are coming up.
It was noted that it is important for parents to communicate their children’s successes to the school so that they receive recognition.
Variety show has been scheduled for April 27th at 7 p.m. with dress rehearsal at 1 p.m.
The local health nurse will be delivering sex education to the Grade 9 and 10
Annaheim School has wireless internet access in almost all classrooms and our hardware and software are up to date. Unfortunately, the network has been causing problems throughout the year. Students and teachers are very frustrated as it is a waist of time and resources. Brian Hay and Allen Wiens are scheduled to come to Annaheim tomorrow and Brain will make them aware of the ongoing issues. Mr. Block applied to Apple for a fleet of laptops for a month and was successful. The laptops, along with orientation for the teachers, will arrive tomorrow. Thanks Mr. Block!
Graduation will take place on Friday, June 29th. Jim Kolbeck was invited to attend the graduation and agreed to bring greetings from HZSD.
SCC Chairpersons will have access to the First Class communication system within a few weeks.


Brian reviewed the first steps for a SCC and reported that we have completed steps 1 – 5. Brian will draft the Annaheim School profile, including local policies, for review at the next meeting. It was suggested that the draft profile will be emailed to the SCC members prior to the meeting.
Our communication plan will be shared with the community to ensure proper communication exists both internally and externally.
The Protocol manual and how the SCC will review it was discussed. An overview of the manual will be reviewed at the May meeting and at that time it will be decided how to proceed with the review.

Jim’s Report
The Trustee report was circulated.
Noted that the HZSD will be setting the mill rate by May 1 and it will be retroactive to August 2006.
Jim encouraged members of the SCC, as well as community members, to attend the April 18th meeting in Humboldt regarding the future of HCI.
Jim noted that the recommend policy has been reviewed by the HZSD and changes will be made.

Student Update
Bailie reiterated Brian’s concerns surrounding the computer network. Students are very frustrated with the system.
Bailie participated in the SELU process and reported it very interesting.

Teacher Report
Phylis again stressed the importance of the network maintenance to both the students and teachers. The “deep freeze” security feature was discussed and it was requested that it be removed from the library computer.
Phylis asked who had keys to the school. It was noted that the dance instructor, TKD instructor, farmer’s group and adult volleyball group all had keys in their possession. Keys should only be given to students if there is an adult supervisor. Brian will discuss this issue at an upcoming staff meeting.
The yearbook committee will be purchasing a new digital camera.
The Town of Annaheim has a camcorder, digital camera and LCD projector housed in the school available for community use. This service should be included in the newsletter.
Darren, on behalf of the Wolverine Farmer’s Association, offered a donation towards the purchase of a wireless internet router for the library.



New Business

Painting
Concern was raised over the painting policy where by it is the janitor’s responsibility to paint 20% of the school each year. It was noted that local communities have been organizing painting bees to help the janitors out. Jim Kolbeck will confirm the details of the janitor contracts and compensation and will report back at the May meeting. Janitors should express their concerns in writing to the HZSD.

Spring cleanup
The Chairperson will e-mail the SCC with possible dates for a spring clean up. Posters will be hung up around town inviting help. The Chairperson will contact the town and ask if they could mulch the sand pit and jumping pit.

Lawn cutting
Elliot Patton was in charge of cutting the grass last summer and was paid $20/hr grass cutting and $10/hr trimming for a total of $340. Elliot did a super job and will continue in 2007. If another student expresses interest, the job will be shared. The town will continue to cut the sports grounds and soccer field.

Protocol Manual
The protocol manual will be a priority and will be reviewed at the beginning of the May meeting.

Learning Plan
In the fall a template from HZSD will be available. It was suggested that the learning plan be tabled until the October meeting.

The meeting adjourned at 9:15 p.m.

The next meeting will be May 14th at 7:30 p.